| DUTIES OF OFFICERS |
President
- Presides at all meetings of the Club
- Appoints committee chairpersons
- Directs the committees in their duties
- Directs and assist other officers in the fulfillment of their duties
- Appoints all other appointed Committee positions as required
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Secretary- Keeps a permanent record of all meetings
- Maintains a file of the minutes of all meetings
- Maintains correspondence as determined by the president
- Performs other duties as prescribed by the president
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Treasurer
- Keeps a permanent record of all income and cash disbursements
- Presents a financial report monthly or as requested by the president
- Makes sure his or her books are available for inspection at all times
- Maintains responsibility for all money received
- Pays out all necessary and proper sums
- Signs checks and requisitions
- Coordinates a financial plan (the budget) for each year
- Provides, at the conclusion of each fiscal year, a financial report (budget) for the next fiscal year and also provides an actual-versus-budget report for the current fiscal year.
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Vice-President
- Assists the president in the performance of his or her duties
- Assumes the full title, powers and responsibilities as the president in the event that the president is absent or no longer qualified or capable of performing his or her duties
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| COMMITTEES |
Finance and Audit Committee
The committee, under the direction of the Club president or his or her designee, makes recommendations to the BOD periodically on matters pertinent to records of the treasury and makes a report of this audit to the president. The treasurer is included in this committee.
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Membership Committee
The committee is responsible for promoting a strong membership outreach to all FedEx retirees. This committee maintains permanent membership records and provides such as requested. The committee provides written reports of its activities to the board monthly .
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Information/Technology Committee
The committee coordinates with the Webmaster to design, develop and maintain the Club web site (www.ferc1.org) and reviews current and new technology for use in attaining Club goals. The committee develops and maintains the capability to send bulk E-mail notices to all members who provide their E-mail addresses. The committee ensures that bulk E-mail is only sent for "emergency" situations and that a Club Officer reviews final content and approves the E-mail before it is released. The committee provides written reports of its activities to the board monthly.
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Communications/Media Committee
The committee is responsible for ensuring that the general Club membership is aware of all current/upcoming activities. The committee prepares and provides information to the membership by way of the Club newsletter and other notifications. The chairperson is responsible for bulletins, letters or flyers, etc. sent to the general membership. The chairperson is responsible for any published information or communications to be made available for review as requested. The committee provides written reports of its activities to the board monthly .
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Luncheon Committee
This committee plans, supervises and coordinates the monthly membership luncheon, including speakers and/or programs. The Chairman is responsible for determining the number of attendees and reconciles this with the Ridgeway Country Club the day of the luncheon. Any program or activity must be submitted in writing to the BOD at least three (3) months prior. This written submission is to include (a) Speaker identification, (b) Topic to be covered, (c) Biographical qualifications, and (d) The goal or what is to be the benefit to the Club. All activities must be approved by the BOD prior to any commitment to individuals or locations for any activity. Upon approval of a program or activity, the chairperson is responsible for providing written documentation to the Communications/Media Committee Chairman for distribution to the membership. The committee provides written reports of its activities to the board monthly.
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Travel Committee
The committee is responsible for recommending to the board appropriate travel (day and special) activities that support the Club’s mission statement. The committee negotiates, plans, and coordinates club travel promotions and dissemination of information to club members. The committee provides the board promotional and discounted opportunities for approval as they arise. The committee provides written reports of its activities to the board monthly.
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Chaplain's Care Committee
The committee has two chairpersons. The Co-Chairs monitor and respond to the FERC1 Chaplains Care E-mail Internet form. The committee contacts members and spouses in times of stress (deaths, illnesses, surgery, etc.). The committee may also send cards dealing with the issue at hand (sympathy/get well. etc.) The committee stays abreast of trends, collects information and disseminates to the membership with regard to keeping their affairs in order, and other areas that might be of interest during the latter phase of our lives. The committee works with various volunteer organizations and keeps the membership aware of volunteer opportunities that are available. The committee provides written reports of its activities to the board monthly.
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Benefits Committee
The committee acts as a resource for retiree benefits and helps answer questions about such benefits when members are unable obtain answers themselves. The committee publishes appropriate benefits-related information on the Club's website and in newsletters. The committee coordinates the annual Health Fair and other activities as deemed appropriate by the BOD. The committee provides written reports of its activities to the board monthly.
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Special Events/Activity Committee
The committee is responsible for the planning and administration of any special events for the Club. The committee provides written reports of its activities to the board monthly.
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Fundraising Committee
The committee is responsible for planning, promoting, and administering all FedEx Retiree Club fundraising activities. The committee provides written reports of its activities to the board monthly.
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Marketing & Sales Committee
The committee is responsible for negotiating advertising to be placed in the Club Newsletter and on the Club Website. It screens content, executes and collects charges, tracks and documents all contracts to produce revenues for Club operations. The committee coordinates with the Communications/Media and Information/Technology committees concerning placement of the advertising. The committee provides written reports of its activities to the board monthly.
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